Tenant Checklist: Meter Reading Before Signing in Germany

As a tenant in Germany you should plan a meter reading before handover and before signing. This short step protects you from incorrect bills and makes later disputes easier to prove. The article explains which meters to check, how to document photos and timestamps as evidence, and which official forms and deadlines are relevant. You will also find a practical checklist, sample texts for handover protocols and guidance on when a local court or other authorities may need to be involved. Use the instructions to act calmly and objectively.

Why a mid-term meter reading matters

A mid-term meter reading protects you when it comes to billing: landlords must allocate consumption costs correctly (see BGB §§535–580a).^[1] Special rules for heating costs apply in the Heating Cost Ordinance.^[2] Therefore document meter reading, meter number and time with a photo.

What to check during the mid-term reading

• Read and note the meter readings for electricity, gas and water.
• Take photos of the meter, the meter number and the display.
• Record the date and exact time clearly on the photo or protocol.
• Have the handover protocol or form signed.
• Keep copies and create a digital backup.
• Inform the utility providers of the new meter readings in time.

Practical checklist

• Secure photos of all relevant meters.
• Note the date and time clearly.
• Fill out and have the handover protocol signed.
• Report meter readings to the provider or landlord.
• Store all receipts in digital and paper form.

How-To

1. First read all meters in the apartment (electricity, gas, water).
2. Photograph each meter including meter number and display.
3. Note the date and time on the protocol and attach the photo.
4. Have the handover protocol signed by the landlord or representative.
5. If necessary, send a copy to the provider and keep your own copies.

If a dispute arises

In tenancy disputes, local courts are usually competent in the first instance; rent reductions, terminations and eviction suits are heard there.^[3]

Frequently Asked Questions

What is a mid-term meter reading and when is it needed?

A mid-term meter reading is the recording of current meter readings between billing periods, useful when tenants change or when there is suspicion of incorrect billing.

Who bears the burden of proof in incorrect billing?

As a rule, the landlord must make the billing plausible; however, thorough documentation by the tenant strengthens their own evidence.

Help and Support / Resources

• Information on tenancy law (§§535–580a BGB)
• Heating Cost Ordinance (HeizKV)
• Information on local courts

1. [1] §535 BGB - gesetze-im-internet.de
2. [2] Heating Cost Ordinance (HeizKV) - gesetze-im-internet.de
3. [3] Local courts and jurisdiction - justiz.de