Tenant Rights: Contractor Access Rules in Germany

As a tenant in Germany, you have a right to privacy while the landlord must still provide access to the apartment when contractors are necessary. This guide explains clearly when landlords may request access, how to record appointments and deadlines, which evidence is useful, and how to use official forms. I show concrete steps, such as confirming invitations in writing, documenting defects and what is possible if access is refused. At the end you will find notes on local court procedures^[2] and the relevant sections of the BGB^[1], so you can assert your rights confidently and legally. You will also find sample wordings for denying access, tips on key handover and an overview of documents to prepare for a court case. Use the linked official forms^[3] and check deadlines carefully.

When may the landlord enter?

In general: the landlord may not enter your apartment arbitrarily. Emergencies (e.g., burst pipes) allow immediate access; for planned work the landlord must announce and have a valid reason. The landlord's maintenance duties under the BGB apply and require remedying defects^[1]. Always agree unclear dates in writing and request a precise time.

What should tenants do immediately?

• Confirm appointments and deadlines in writing (appointment).
• Document entry: date, time, contractor name and photos (record).
• Report defects immediately and set a reasonable repair deadline (repair).

Which forms and labels matter?

Useful official documents include written defect notices, a formal deadline for repair, and, in disputes, filing a claim at the local court. Use standardized wording and official authority forms where possible^[3]. Always note when you sent which letter and how the landlord responded.

Sample wordings

• "I hereby set a deadline until [date] to remedy the defect."
• "Please confirm the appointment on [date] at [time] in writing."

FAQ

May the landlord enter without notice?

Only in acute emergencies is immediate access allowed; otherwise the landlord must announce beforehand and have a justified reason.

What deadlines apply after a defect notice?

There is no uniform deadline; however, you should set a reasonable deadline (e.g., 14 days) and document it in writing.

What should I do if the landlord insists on access despite refusal?

Document the situation, set a final deadline and contact the local court if necessary.

How-To

1. Inform the landlord in writing and propose specific appointment times (notice).
2. Document entry: take photos, record dates and gather witnesses (record).
3. If access is refused: set a deadline and consider filing a claim at the local court (court).

Help and Support / Resources

• Gesetze im Internet: BGB (Tenancy law)
• Federal Court of Justice — Decisions
• Federal Ministry of Justice — Information & Forms

1. [1] Gesetze im Internet — BGB §§ 535–580a
2. [2] Bundesministerium der Justiz — Information on the court system
3. [3] Federal Ministry of Justice — Forms and Services