Move-Out Clean Checklist for Tenants in Germany
When moving out, the basic clean is often decisive for the return of the security deposit and for a smooth handover of the apartment in Germany. This practical guide helps tenants to prepare the handover systematically: thorough cleaning, noting meter readings, carrying out small repairs and creating a complete photo log. I describe which documents are useful, how to name photos sensibly and which deadlines should be observed for agreements and deposit settlements. I also explain when a formal letter is advisable and which courts are responsible for rental disputes so you can represent your rights with confidence. The guidance is based on the relevant legal foundations in Germany.
Before the Handover: Checklist
This list helps with systematic actions before the apartment handover.
- Take photos of all rooms including close-ups of damage and name files clearly with date.
- Carry out minor repairs (e.g. replace bulbs, check silicone joints) or report them to the landlord in writing.
- Clarify deposit issues: statements, claims and handover protocol.
- Note meter readings for electricity, water and gas and photograph the meters.
- Collect all keys and arrange the return appointment with the landlord.
- Prepare a handover protocol or fill it out together on site.
Documentation and Evidence
A structured photo log is often the best evidence in later disputes. Name files by room and date, create a short text list for each photo and keep backups. Witnesses or a joint handover protocol are also useful to document disputed points. State clearly in the protocol which defects already existed and which repairs were carried out.
Short Template: Important Phrases
For written communications to the landlord, clear formulations such as "I hereby terminate/report/request a handover appointment" complemented by date, address, meter readings and specific defect descriptions are useful. Such letters can serve as evidence and should be sent by email with confirmation or by registered mail.
FAQ
- Who is responsible for rental disputes?
- Most civil rental disputes are handled by the local district court (Amtsgericht); higher instances are the regional court and Federal Court of Justice.
- Does the apartment really have to be handed over broom-clean?
- Broom-clean usually means general cleaning; contract terms may require more extensive cleaning.
- What evidence helps in disputes over the deposit?
- Photos, handover protocols, written agreements and witnesses are the most important evidence.
How-To
- Check cleaning and inventory: sweep rooms, clean surfaces and compare furniture with the handover list.
- Create a photo log: photograph every corner, defects and meter readings and label them.
- Fill out the handover protocol together: document defects, meter readings and key handover.
- If there are disagreements, set a deadline in writing and consider legal steps.
- Hand over keys and have the receipt confirmed in writing.
Key Takeaways
- Good photo documentation protects your deposit and evidentiary position.
- A signed handover protocol is often decisive.
- Observe deadlines and formal requirements in time.
