Prepare Meter Reading: Tenant Guide Germany
As a tenant in Germany, you should carefully prepare intermediate meter readings before a handover or billing. Clear documentation protects against subsequent claims and misunderstandings: record meter readings, take clear photos and agree dates with the landlord in good time. This guide explains in practical terms which deadlines to watch, which photos make sense, how a handover protocol should be structured and which legal basics apply. I also show you how to use forms, which evidence can be relevant in court and how to find the competent courts and procedures in case of disputes. The goal is that you, as a tenant, can document securely and represent your rights effectively in Germany.
What is an intermediate meter reading?
An intermediate meter reading is the recording of meter readings (electricity, water, heating) between regular billing periods, often when moving or for interim billing. It serves to allocate consumption accurately and avoid later claims. Landlords have certain information and billing obligations arising from tenancy law under the German Civil Code.[1]
Step-by-step: Preparation
- Agree a date with the landlord (deadline) and confirm the appointment in writing.
- Read off, record and date meter readings (record, photo).
- Create a handover protocol or use a template and keep copies for both parties (form).
- Take photos of the meters (photo) from different angles, document serial numbers and ensure date stamps.
- Ensure access is arranged and document keys/lock systems.
- Store all documents digitally and on paper; inform the landlord immediately of any discrepancies.
Forms and evidence
There are often no mandatory official forms for many processes, but a clear handover protocol is central. In cases that lead to legal disputes, court attachments or statements of claim may be required; proceedings are governed by the Code of Civil Procedure.[2] For complex legal questions, decisions of the Federal Court of Justice can be relevant.[3]
Examples of useful documents and when to use them:
- Termination letter (tenant) — when you end the tenancy; use a dated letter as proof (templates and guidance are available from ministries and justice portals).[5]
- Attachments for a statement of claim or eviction action — if court enforcement becomes necessary, the judiciary provides required form sheets.[2]
Practical tips in disputes
If the landlord doubts readings or raises claims, document every step and check deadlines. The first instance for tenancy disputes is usually the local court; many tenancy cases start there.[4] For significant claims or contested evidence, legal advice can be helpful.
FAQ
- How do I document meter readings correctly?
- Record meter number, reading and date, take at least two clear photos and store the result in a signed handover protocol.
- Who pays for reading errors?
- It depends on the cause; the party at fault can be liable if proven. Check your rights under the tenancy agreement and the statutory provisions in the Civil Code.[1]
- What if the landlord refuses the reading?
- Request the reading in writing, document the refusal and consider legal steps; the local court handles tenancy disputes.
How-To
- Set an appointment: propose a concrete date and confirm it in writing.
- Read meters: note reading, meter number and date, take photos with date stamps.
- Fill out the handover protocol: record all readings, damages and agreements and have it signed.
- Send copies: email and post a signed copy to the landlord and keep proof of delivery.
- Archive: keep digital and paper copies until final billing is complete.
Help and Support / Resources
- [1] German Civil Code (BGB) §§ 535–580a — gesetze-im-internet.de
- [2] Code of Civil Procedure (ZPO) — gesetze-im-internet.de
- [3] Federal Court of Justice — bundesgerichtshof.de
