Tenant Checklist for Meter Reading in Germany

When moving long-distance, tenants in Germany should plan the interim meter reading early to avoid disputes over service charges or deposit statements. Record meter readings for electricity, gas and water in writing and take photos, note the date and time and inform the landlord in writing. Use clear, formal wording for the notification and keep copies. These steps help clarify claims and are important if a legal dispute arises before the local court. ^[1] Also notify the responsible utility providers and, if possible, use proof such as registered mail or an handover protocol. This guide also explains which official forms and proofs may be relevant under tenancy law (§§ 535–580a BGB).

Preparation steps

Practical steps tenants should follow for an interim meter reading.

• Document meter readings in writing and with photos; clearly show meter number and register.
• Note the date and time of the reading and make them legible on the photo.
• Inform the landlord in writing (registered letter or email with delivery receipt recommended) and provide the meter readings.
• Contact utility providers (electricity, gas, water) and agree on reading times.
• Systematically keep copies of all communications, photos and receipts.

Forms and legal notes

There is no single legally prescribed interim reading form, but the following official documents and templates are relevant for tenants: termination letter template (model) from the Federal Ministry of Justice for formal contract termination and the legal basis in the Civil Code (§§ 535–580a BGB). ^[2] A handover protocol for apartment transfer is not a state form but is highly recommended for evidence. Use clear wording and include meter numbers and exact readings; for example: "I hereby inform you that the electricity meter with number X on 01.01.2025 at 10:00 showed 1234 kWh."

Evidence and deadlines

Documentation is often decisive when a discrepancy arises. Create a simple file with the following items:

• Photos of meter readings with date/time visible.
• Written correspondence with landlord and utility companies.
• Notes on appointments and witnesses who confirmed the reading.

FAQ

Who must carry out the interim meter reading?

Typically, tenants and landlords agree on a date for the reading; if no agreement is reached, the local court (Amtsgericht) can make a binding decision.

What happens if meter readings are missing or disputed?

Document evidence (photos, witnesses), inform the landlord in writing and keep all records; persistent disputes can be resolved before the local court.

Which forms are relevant?

Termination letter (model from the Federal Ministry of Justice) for ending the contract and a formal handover protocol are practically relevant; the legal basis is in §§ 535–580a BGB. ^[2]

How-To

1. Arrange a firm appointment for the interim reading with the landlord or hire an official reading company.
2. Read all relevant meters (electricity, gas, water), photograph meter number and register, and note date and time.
3. Send the documented readings to the landlord in writing and request confirmation of receipt.
4. Notify utility providers about the meter reading and clarify billing periods if necessary.
5. Archive all receipts and photos for later billing or disputes.

Help and Support / Resources

• [1] §§ 535–580a BGB — Civil Code (BGB)
• [2] Federal Ministry of Justice — Forms & Information
• [3] Federal Court of Justice (BGH) — Case Law

1. [1] §§ 535–580a BGB — Civil Code (BGB)
2. [2] Federal Ministry of Justice — Forms & Information
3. [3] Federal Court of Justice (BGH) — Case Law