Tenant Documents & Deadlines in Germany 2025
As a tenant in Germany, it is important to know the right documents and deadlines for allocation processes and social housing. This guide clearly explains which documents (for example rental agreement, WBS application, pay slips), which forms and which legal deadlines apply in 2025. I describe how to fill out forms, calculate deadlines and collect official evidence so that you are prepared for housing allocations, moving or disputes with the landlord. The language remains simple, the steps are practical and focused on tenant rights in Germany. At the end you will find a short guide on filing complaints and notes on courts that handle rental disputes.
Which documents do tenants need?
For applications, WBS requests or in disputes with the landlord, ideally collect these documents:
- Rental agreement (rent) – full copy of the current contract and all amendments.
- WBS application (application) – apply for the Wohnberechtigungsschein if social housing is required.
- Pay slips (payment) – last three pay slips or benefit notices.
- Registration certificate (record) – current resident registration extract.
- Operating costs/heating proofs (heating) – bills, meter readings, if relevant.
Important deadlines
Deadlines often determine success or failure: termination deadlines, objection deadlines and deadlines for WBS applications must be observed. For an ordinary termination, the statutory deadlines under the BGB apply.[1] For civil proceedings such as eviction actions, deadlines under the ZPO apply; note objection and filing deadlines in correspondence.[2]
- Termination deadline (deadline) – check § 573c BGB and the contract terms.
- Objection to utility costs (deadline) – often 12 months after receipt of the statement.
- WBS application (calendar) – deadlines vary by municipality; submit the application in good time.
Forms & practical examples
Important forms and typical uses:
- Termination letter (application) – phrase clearly: date, contract details, termination date; example: "I hereby terminate the rental agreement effective 30/06/2025."
- WBS application (application) – list household members, income and attach proofs; example: WBS for one person under the income threshold.
- Evidence preservation (record) – save photos, defect reports by registered mail or email with confirmation of receipt.
Frequently Asked Questions
- What is a WBS and when do I need it?
- The Wohnberechtigungsschein (WBS) is proof of entitlement to subsidized housing; you need it when applying for social housing. Individual requirements and application procedures are regulated by the federal states and municipalities.[3]
- What deadline applies to an ordinary termination by the tenant?
- Tenants generally have a termination period of three months unless otherwise agreed in the rental agreement; special cases are regulated in the BGB.[1]
- How do I file an eviction claim?
- An eviction claim is filed with the competent local court (Amtsgericht); the procedure is governed by the ZPO. Obtain advice in good time and submit all evidence.
How-To
- Collect documents: rental agreement, pay slips, registration certificate and photos (record).
- Check deadlines: enter termination, objection and WBS deadlines in a calendar (deadline).
- Fill out forms and submit: WBS applications or termination letters (application) with supporting documents.
- In case of dispute: contact the local court or use mediation before initiating court proceedings (court).
Key Takeaways
- Complete documentation improves chances in applications and disputes.
- Record and meet deadlines promptly to avoid losing rights.
