Tenant FAQ: Interim Meter Reading in Germany

As a tenant in Germany, you often face the task of ensuring interim readings for electricity, gas and water are handled correctly during a long-distance move. Many mistakes arise from missing documentation, unclear deadlines, or uncertain communication with the landlord and the metering point operator. This guide explains in plain language which steps tenants should practically take: how to coordinate reading appointments, which forms are useful, how to document meter readings and which rights from tenancy law are important for you. With clear examples and checklists we show how to avoid disputes, secure evidence and meet deadlines if necessary so the handover runs smoothly. At the end you will find a short FAQ and a step-by-step guide for the interim reading. Keep copies of all communications and note time, date and meter readings.

Interim Meter Reading: what tenants should know

For a long-distance move it is important that the interim reading is documented and traceable. Agree on appointment and responsibilities in good time, photograph meter readings and note serial numbers. If possible, have a reading protocol signed by the landlord or meter operator.

• Observe deadlines: schedule a reading appointment and within 14 days report meter readings.
• Documentation: keep photos, meter numbers and rent receipts for payments.
• Report defects (repair): notify the landlord immediately in writing about damages.
• Prepare forms & evidence (form): keep a reading protocol, defect notice and handover confirmation ready.
• If disputed: prepare evidence for court or hearing and observe deadlines.

Documentation: which documents are important

Keep a folder with all relevant documents. Note date, time, who was present and the exact meter readings. Photos with timestamps are particularly useful. If you communicate by email, save copies and print important messages.

• Copy of the tenancy agreement and previous bills (evidence) for comparison values.
• Reading protocol (form) with signatures or confirmation by email.
• Payment receipts and refund records (rent) for ancillary costs.

Rights and legal basis

Tenants' rights derive from the BGB; in particular, landlords' duties and tenants' rights in case of defects are regulated here. Billing questions are also governed by the Heating Costs Ordinance and operating cost rules.

If landlords or service providers miss deadlines, inform the other party in writing and set a reasonable deadline for remedy. For persistent issues, courts for tenancy matters may be involved.^[1][2]

FAQ

1. Do I have to perform the interim meter reading myself?

No. Often the meter operator or landlord performs the reading. However, you should prepare documentation and be present or authorize someone to attend.

2. What if the landlord refuses the reading?

Send a formal request and document the case. If there is no response you can set deadlines and consider legal steps. Courts are competent in disputes.^[3]

3. Which deadlines matter for interim readings?

Deadlines may be in the tenancy agreement or billing rules; typically you report meter readings promptly at move-out or at the agreed date.

How-To

1. Schedule appointment: contact landlord or meter operator and set a reading date within a clear deadline.
2. Authorize: if you cannot attend, appoint a trusted person for the move-out and reading.
3. Record readings: take photos, note meter numbers and create a signed reading protocol.
4. Use a form: send a short written confirmation with meter readings to landlord and supplier.
5. Secure receipts: collect all invoices and payment receipts and file them.
6. If necessary: compile evidence for legal review and consider professional advice.

Help and Support / Resources

• Bürgerliches Gesetzbuch (BGB) – legal basis
• Heating Costs Ordinance (HeizKV) – billing rules
• Federal Court of Justice (BGH) – case law

1. [1] Bürgerliches Gesetzbuch (BGB) - gesetze-im-internet.de
2. [2] Heizkostenverordnung (HeizKV) - gesetze-im-internet.de
3. [3] Bundesgerichtshof (BGH) - bundesgerichtshof.de