Tenant Guide: Moving with WBS in Germany 2025

Many tenants in Germany face the task of correctly proving their Wohnberechtigungsschein (WBS) when moving. This text explains in clear language which documents are usually required, which deadlines apply and how to securely archive formal proof. I describe in a practical way when a WBS is required, which applications and municipal forms are often necessary and how tenancy law provisions from the BGB and the jurisdiction of local courts play a role. The goal is for you as a tenant to know which steps to take when moving with a WBS, how to collect evidence and which official bodies are responsible for questions and legal disputes. I also name relevant statutory paragraphs and link official sources so you can find necessary forms and deadlines directly.

What is a WBS?

A Wohnberechtigungsschein (WBS) is an official document that regulates access to subsidized housing in many federal states. It certifies that a person or household meets certain income and social criteria. The legal basis is the Housing Promotion Act (WoFG) and related state regulations.^[1] For tenants this means: a valid WBS can be a prerequisite for renting certain social housing and must be presented when applying for a flat or moving in.

Which documents do landlords often require?

Landlords usually require the WBS itself as well as identity documents, income evidence (pay slips, benefit notices) and a tenant self-disclosure. Keep copies ready and document each submitted document with date and recipient.

Practical proof strategies when moving

When you move, an original or a certified copy of the WBS is often sufficient; clarify in advance by e‑mail which form your new landlord accepts. If deadlines for submission exist, note them and send the proof by registered mail or electronically with read receipt if the landlord accepts that.

• Provide WBS: submit original or officially certified copy to the landlord.
• Prove identity: include ID card or passport.
• Document income: keep most recent payslips or benefit notices ready.
• Observe deadlines: record submission date and response deadlines in writing.

Forms and official letters (brief overview)

Important official documents and templates relevant for tenants:

• Application for Wohnberechtigungsschein (WBS) – municipal form at the city or municipal office; use it to apply for social housing eligibility.
• Termination letter (tenant termination) – template texts help to terminate the rental agreement within deadlines under § 573c BGB.
• Written confirmation from the landlord about received documents – important as proof in disputes.

What to do in case of problems or rejection?

If a landlord refuses to accept the WBS or rejects documents, request a written reason and submit an objection or explanatory statement to the responsible housing authority. In legal disputes, §§ 535–580a BGB are relevant and jurisdiction usually lies with the local court.^[2][3]

How to secure evidence for files and court

Collect copies of all submissions, shipping receipts (registered mail), acknowledgements of receipt and emails. Photograph original documents with timestamps if necessary. Note names and dates of conversations with authorities or landlords.

FAQ

Do I always have to present the WBS when moving?

If the flat is designated as subsidized housing, the WBS usually must be presented; clarify this before signing the contract.

Who issues the WBS and how long is it valid?

The WBS is issued by the housing authority of the city or municipality; validity periods vary by federal state and decision.

Which authority is responsible in disputes over the presentation?

For tenancy disputes, local courts are usually competent in the first instance; often municipal housing authority advice helps beforehand.

How-To

1. Check whether the desired flat is marked as subsidized housing.
2. Apply for the WBS at your city or municipality in good time if you do not already have one.
3. Gather income evidence and identity documents to complete the WBS application.
4. Send the WBS and required documents verifiably to the landlord and keep copies.
5. If rejected: request a written reason and contact the housing authority or legal advice.

Help and Support

• Federal Office of Justice — bundesjustizamt.de
• Federal Court of Justice (BGH) — bundesgerichtshof.de
• Gesetze im Internet — gesetze-im-internet.de

1. [1] Housing Promotion Act (WoFG) — gesetze-im-internet.de
2. [2] Civil Code (BGB) §§535–580a — gesetze-im-internet.de
3. [3] Code of Civil Procedure (ZPO) — gesetze-im-internet.de