Tenant: Prepare Intermediate Meter Reading in Germany

What to do before the intermediate reading

Before an appointment, prepare everything so that the meter readings can be clearly attributed later. Check access to the meter, arrange a date with the landlord and prepare a written reading protocol.

• Photograph the meter reading (photo) and note it in writing, including date and time.
• Observe deadlines: inform the landlord in good time and confirm appointments within the usual days.
• Prepare a written reading protocol (document) with meter numbers, measured values and signature fields.
• Confirm contact with the landlord in writing (contact), use email or registered mail as proof.

During the reading

During the reading itself, proceed calmly and systematically: read the meter values aloud, read together and have both parties sign the protocol. Point out any discrepancies immediately and record them in writing.

• Joint check: read the meter together and have both parties sign (document, photo).
• Privacy: only allow access if accompanying persons or tradespeople are registered; if necessary, photograph who is present (inspect).
• Document malfunctions: if the meter appears defective, immediately report the defect in writing and demand repair (repair).

After the reading: protocol, billing, deadlines

After the reading, digitally secure the protocol and provide a copy to the landlord. Keep photos and a copy of the notification. Legal bases such as the BGB^[1] and the Heating Costs Ordinance^[2] regulate accounting and evidence obligations; in disputes the local court or higher instances often decide^[3].

• Check the bill (payment): compare billed consumption values with your documented meter readings.
• Secure evidence (document): store photos, protocols and copies digitally and on paper.
• Send defect notification (form): draft a written defect notice stating dates and deadlines.

Frequently Asked Questions

Who pays if the meter was read incorrectly?

If costs were calculated incorrectly due to faulty reading, you can request a correction and submit evidence; in case of dispute the local court decides.

Do I have to allow the landlord access to the meter?

Yes, required readings are permissible, but access must be announced and proportionate; your privacy must be respected.

How long should I keep reading protocols?

Keep documents at least as long as the billing periods; three years is sensible so you can present evidence if questioned.

How-To

1. Prepare: create a protocol template, check the photo app and arrange an appointment with the landlord (photo, document).
2. Keep the appointment: confirm a new date in writing if postponed and note deadlines (days).
3. Read: read meter values, photograph and enter them in the protocol (photo, document).
4. Sign the protocol: ensure signatures from tenant and landlord and make copies (form).
5. Check the bill: compare meter readings after receiving the operating costs statement and document discrepancies (payment).
6. Consider legal steps: contact the local court or seek legal advice if disputes remain (court).

Help and Support / Resources

• [1] Bürgerliches Gesetzbuch (BGB) §§ 535–580a — Gesetze im Internet
• [2] Heating Costs Ordinance (HeizKV) — Gesetze im Internet
• [3] Federal Ministry of Justice and Consumer Protection — BMJ

1. [1] Bürgerliches Gesetzbuch (BGB) §§ 535–580a — Gesetze im Internet
2. [2] Heizkostenverordnung (HeizKV) — Gesetze im Internet
3. [3] Bundesministerium der Justiz und für Verbraucherschutz — BMJ