Tenant Rights: Inventory & Long-Distance Move in Germany

Aligning the inventory list for a long-distance move

Before the handover you should check whether the inventory list is complete and whether deviations are recorded in writing. Read the relevant duties for landlords and tenants in the BGB §535 ff.^[1] and note specific items.

• Schedule an appointment with the landlord (appointment) and record time and condition.
• Go through the inventory list together, note deviations and document them (document).
• Label movable items when moving and take photos (move-out).
• Check deposit and possible deductions (deposit) and keep receipts.
• Record defects, set deadlines for remedy and document the timelines (repair).

Forms, deadlines and legal bases

For many steps you need appropriate letters or evidence. Rules for proceedings and enforcement are in the Code of Civil Procedure (ZPO)^[2]. A commonly used document is a notice of termination; the Federal Ministry of Justice provides templates and guidance at BMJ. A simple termination example might read: "I hereby terminate the tenancy agreement as of [date]. Please confirm receipt in writing." Use date, signature and proof of service as a practical example.

What to do in case of dispute — court and evidence

If a dispute arises, the local court is usually responsible; appeals go to the regional court and the Federal Court of Justice decides fundamental legal questions and precedents. If necessary, collect evidence systematically and prepare a clear statement of facts.^[3]

• Set a deadline: ask the landlord in writing to remedy defects and name a deadline (deadline).
• Collect evidence: secure photos, inventory list, witnesses and emails (document).
• If filing suit: submit an application to the competent local court and attach documents (court).

FAQ

Who signs the inventory list and what happens with deviations?

Ideally, tenant and landlord sign together; deviations should be recorded in writing and supported by photos to avoid later disputes.

What can I do if the landlord is not present at the handover?

Insist on written confirmation or take photos and a detailed inventory list; send documents by registered mail and keep proof of receipt.

How-To

1. Schedule an appointment with the landlord and confirm the time in writing.
2. Work through the inventory list item by item, note deviations and take photos.
3. Label special items and document damages.
4. Check deposit status, request justification for deductions and keep receipts.
5. If no agreement is reached, set a written deadline and consider filing at the local court.

Help and Support / Resources

• BGB §535 ff. – Gesetze im Internet
• Federal Court of Justice (BGH) – Decisions
• Federal Ministry of Justice (BMJ) – Forms and guidance

1. [1] Gesetze im Internet – BGB §535 ff.
2. [2] Gesetze im Internet – Zivilprozessordnung (ZPO)
3. [3] Bundesgerichtshof – Decisions on tenancy law