WBS Documents & Deadlines for Tenants in Germany
As a tenant in Germany you need clear documents and timely proofs when applying for a WBS. This guide explains in plain language which forms are required, which deadlines and timeframes to note, and how to properly document income, housing need and identity. It shows a simple checklist, which authority is responsible, and how to submit missing documents. The tips help you avoid mistakes that can delay or reject your application. At the end you will find practical examples and advice on how to organize copies, certificates and rental contracts safely. This increases your chances of obtaining the Wohnberechtigungsschein successfully and on time. If you have questions, you can find links to official authorities and forms at the end.
Landlord obligations are regulated in the Civil Code (BGB), especially regarding defects and maintenance; relevant provisions are in §§ 535–580a.[1] Eligibility requirements for affordable housing and WBS rules are set by the Housing Promotion Act (WoFG).[2]
Which documents do you need?
Most housing offices require the following proofs; also check the specific requirements of your municipality.
- Income statements (income): Pay slips, pension or social benefit notices from the last three months.
- Rental contract (form): Current contract or subtenancy agreement to confirm housing need.
- ID card or passport (document): Copy as proof of identity.
- Proof of housing need (document): Landlord confirmation or registration certificate.
- Social benefit notices (document): if relevant, e.g. housing benefit or unemployment benefit.
Deadlines and timeframes
Deadlines vary by municipality; submit the application as early as possible and respond quickly to requests for missing documents.
- Submit application (deadline): Send documents as early as possible, ideally 4 weeks before desired move-in.
- Submit missing documents (within): Many offices set a follow-up deadline of about 2 weeks.
- Appeal and litigation deadlines (calendar): Observe deadlines if the WBS is denied or there is a dispute.
How to submit proofs
Many authorities offer multiple submission methods; choose the secure and trackable option for you.
- Online upload (form): Some municipalities accept scans via an upload form.
- By post (form): Send copies, not originals, preferably by registered mail.
- In-person appointment (contact): Book an appointment at the housing office to hand in documents and clarify open questions.
FAQ
- What is a Wohnberechtigungsschein (WBS)?
- The WBS is a certificate for entitled housing need and access to subsidized housing; the eligibility requirements are governed by the WoFG.[2]
- What deadlines apply for providing missing documents?
- The housing office usually sets short follow-up deadlines (about 2 weeks); comply with these or the application may be rejected.
- Who can I turn to if there is a dispute?
- For legal disputes over entitlement or rejection, the local court (Amtsgericht) typically decides; higher instances include the regional court and the Federal Court of Justice (BGH).[3]
How-To
- Gather all required documents (document) and prepare copies.
- Check your municipality's requirements and complete the application form in full (form).
- Submit the application: online, by post or in person, and note the submission date (move-out).
- If there are questions: contact the housing office early and submit missing proofs within the deadline (contact).
Help and Support / Resources
- [1] BGB §535 – Gesetze im Internet
- [2] Housing Promotion Act (WoFG) – Gesetze im Internet
- [3] Federal Court of Justice (BGH) – Decisions and Info
