Weekend Move-in Defect Checklist for Tenants in Germany
When moving in on a weekend, many tenants in Germany have little time to document defects and create a complete defect list. This guide explains step by step how you as a tenant can quickly make a clear, dated list, secure evidence and inform the landlord. It takes into account typical deadlines, types of evidence and describes which legal bases must be observed so that your rights are preserved later.[1] The language is intentionally simple and practical so that you can act on a Saturday or Sunday even without a lawyer. You will receive templates for a simple defect notice, tips for handing over keys and examples of how to record photos and meter readings. At the end you will find a short guide for possible next steps up to clarification at the local court.[3]
What belongs in the defect list?
A defect list should be clear, dated and as specific as possible. Note each defect separately, state location and extent and attach photos or videos.
- Take photos and videos with date and time (time).
- Record the date and time (time) of each finding.
- Document meter readings and serial numbers (record).
- Record key handover and meter inspection (entry).
- Describe repair needs precisely (repair).
- Note any wear or missing inventory for deposit issues (rent).
Quick steps on weekends
If you are alone, prioritize visible defects (water, heating, mold) and create a short, legible protocol. Send the list the same day by email and, if possible, by registered mail or SMS with photo attachments.
- Check safety-relevant defects such as water or heating first (repair).
- Create a photo order by room and defect (record).
- Send the landlord a short defect notice immediately by email (notice).
- Note who you called, date and time of the call (contact / time).
Evidence and documentation
Well-documented evidence increases your chances in later disputes. Use clear file names with date and room, save original files and note every communication.
- Filenames: YYYYMMDD_Room_Defect (record).
- Keep a short handover protocol with signatures if possible (time).
- Save messages and call logs (contact).
What to do in case of a dispute with the landlord?
Try an amicable agreement first. If the landlord does not respond or does not remedy defects, consider rent reduction or legal action. The rules of civil procedure apply to court disputes.[2]
- Send a formal defect notice with a deadline (notice).
- If no solution, inform the competent local court about your options (court) (eviction | lawsuit).
- Consider mediation or conciliation bodies before filing a lawsuit (record).
FAQ
- What deadline applies to notifying the landlord of defects?
- You should notify defects without delay; the exact deadline depends on the case, so document immediately.
- Can I reduce the rent because of defects?
- If there are significant impairments, a rent reduction may be possible; check the scope and duration carefully and document everything.
- Are photos useful as evidence in court?
- Yes, dated photos and videos are important evidence, especially if they show location and extent.
How-To
- Immediately: take photos and record date/time (time).
- Collect and name receipts and meter readings (record).
- Send a formal defect notice to the landlord and set a deadline (notice).
- Contact witnesses and document their observations (contact).
- If necessary: consider legal steps at the local court (court).
Key Takeaways
- Documentation is crucial for later claims.
- Send defect notices in writing and dated.
- Act quickly, especially for safety-relevant defects.
