Weekend Photo Documentation: Tenant Guide Germany
Many tenants in Germany face the challenge of creating reliable photo documentation for move‑in, damage, or move‑out — especially on weekends when landlords or contractors are not available. This article explains in plain language which mistakes to avoid, which photos count as evidence, how to use timestamps and descriptions effectively, and which deadlines and forms matter. I show practical steps for good image quality, secure storage, and correct handover to the landlord or court. This protects your deposit claims and reduces disputes over defects. The guidance is based on German tenancy law and official sources so tenants can act with confidence.
Fotodokumentation: Wichtige Grundlagen
A clear photo record shows condition, scope and location of damage. Use the highest available camera resolution, disable automatic downsizing and keep original files. Note date, time and short descriptions for each photo. If possible, photograph with a second device as backup.
Checkliste: Fotos richtig aufnehmen
- Full view: photograph the room including context so location and extent are clear.
- Close-ups of damage (cracks, water stains) from several angles.
- Record date and time: check metadata or place a dated sheet in the picture.
- Show scale: put a ruler or object next to the damage to indicate size.
- Before/after: document condition at move‑in and later for comparison.
- Secure storage: keep original files locally and in the cloud without editing.
Typische Fehler am Wochenende und wie vermeiden
On weekends you often lack contact persons, so preparation is key. Common mistakes are poor lighting, missing metadata, or removing items before documentation. Avoid editing originals and document each step so testimony or later claims remain verifiable.
- Poor lighting: use natural daylight or a flashlight to show details.
- Only save thumbnails: always keep the original files.
- Leave photos unlabeled: add a short description, location and reason.
- Alter or remove items: keep the scene as found and document it.
Formulare und Fristen
Key legal bases for tenants are in the BGB (Sections 535–580a)[1]. Procedural rules for court cases are in the ZPO[2]. Local district courts (Amtsgerichte) handle rental disputes[3].
Important practical documents and how to use them (examples):
- Tenant termination letter: there is no uniform federal form; always send a signed letter with date. Example: terminate with proper notice to the last day of the month and send by registered mail.
- Defect notice / deadline: describe the defect in writing, set a reasonable deadline for remediation and request cure.
- Complaint form for the district court (eviction/claim): many courts provide templates; check your local court portal or clerk’s office.
What to do in a dispute: handing over evidence and court
Send photos and a written defect notice to the landlord and document delivery (registered mail, email with read receipt). If there is no response, after the deadline you can consider legal action and possibly file a claim at the district court. Keep all original files, logs and communication records.
Häufige Fragen
- Do I need timestamps on photos?
- Yes. Timestamps or unaltered file metadata help prove when a photo was taken.
- Are phone photos admissible in court?
- Yes, if metadata is preserved and the images clearly show the situation.
- What if the landlord does not respond on weekends?
- Send a defect notice with a deadline immediately and secure evidence; document delivery.
Anleitung
- Prepare: charge device, check storage and create a backup folder.
- Overview photos: photograph the entire room to capture direction and context.
- Close‑ups: damage from multiple angles with a scale or dated note.
- Store: keep originals unedited and upload to cloud storage.
- Notify: send photos with a short description to the landlord and document delivery.
