Coordinating Flatshare Notice for Tenants in Germany

As a tenant in a flatshare (WG) in Germany, you often face organizational and legal questions when giving notice. Who gives notice, how are deadlines observed, and what rights do roommates have? This easy-to-understand guide is aimed at tenants and explains in practical terms which steps are important: check deadlines, write a correct termination letter, inform roommates and agree on handover rules. You will also find notes on documenting defects, the role of the local court in disputes, and relevant statutory rules of the BGB^[1]. At the end there is a short procedural guide and links to official forms and court information.

WG Termination: Basics

In a flatshare termination there are two levels: legal validity and practical coordination among roommates. Legal foundations are found in the BGB for tenancy relationships, for example regarding notice periods and formal requirements^[1]. For court procedures the local court (Amtsgericht) is usually responsible, for instance for eviction suits or disputes about rent claims^[2].

Important Deadlines

• check statutory notice periods and record them in writing
• secure documents immediately in special cases (e.g. extraordinary termination)
• agree jointly on handover deadlines for the apartment and keys

Termination Letter: Form and Content

An effective termination letter must be clearly worded, signed and received by the landlord. Note the date, the affected apartment and the exact termination date. Use a standard template if necessary and send the termination by registered mail with return receipt or deliver it personally with a confirmation of receipt^[3]. Photograph the letter before sending and keep copies.

Practical Steps for Tenants

• Inform roommates early and divide tasks (handover, final cleaning)
• Take photos of defects and meter readings and store them securely
• Document deposit and possible deductions and request refund in writing
• Record key handover and obtain a confirmation of return

FAQ

Who must sign the termination in a flatshare?

Basically the tenant whose name is on the lease signs; in subletting situations or joint contracts all affected parties should be informed and, if necessary, replaced by mutual agreement.

What notice period applies for ordinary termination?

The statutory period is governed by § 573c BGB and can vary depending on the contract; check your contract and document the receipt date.

What to do if a roommate objects?

First try to reach an amicable solution; if that fails, document conversations in writing and seek legal advice or contact the responsible local court^[2].

How-To

1. Check the lease for notice periods and formal requirements.
2. Draft a written termination letter with date and signature.
3. Inform all roommates and agree on a handover date.
4. Create a handover protocol, take photos and record meter readings.
5. Request the deposit settlement in writing and document all payments.

Key Takeaways

• Check deadlines and contract terms early.
• Document handover with photos and written records.
• Contact the local court or official bodies if unclear.

Help and Support / Resources

• Gesetze im Internet: BGB and ZPO
• Federal Court of Justice (BGH) – decisions
• Federal Ministry of Justice – information and forms

1. [1] Bürgerliches Gesetzbuch (BGB) §§ 535–580a — gesetze-im-internet.de
2. [2] Zivilprozessordnung (ZPO) – court jurisdiction — gesetze-im-internet.de
3. [3] Federal Court of Justice (BGH) – official website