Meter readings: Proof for tenants in Germany

As a tenant in Germany, it is important to document meter readings carefully and in a way that preserves evidence. Correctly recorded readings help with utility bill settlements, prevent disputes with the landlord and protect your rights under tenancy law. This guide explains how to record meter readings in writing, which deadlines to observe, which proofs (photos, logs, delivery confirmations) are useful and how to prepare formal steps such as objections or a filing at the local court. Practical wording examples are included.

Why meter readings matter

Meter readings form the basis for utility bill settlements and can be decisive when there are discrepancies about consumption and costs. Check the landlord's figures and compare them with your own readings so you can substantiate your position factually.^[1]

How to record meter readings as evidence

• Record the exact date and time and note them legibly next to the meter reading.
• Take a photo of the meter showing the reading, serial number and visible date.
• Compare previous readings and record them in a short reading log.
• Send the reading to the landlord in writing (email with delivery/read receipt or by registered mail).
• Keep all evidence and correspondence for at least two years.

Deadlines and legal steps

Pay attention to deadlines in the utility bill and respond within the stated periods; if necessary, formal steps can include filings at the local court.^[3]

• Check the settlement period and objection deadlines immediately after receipt.
• Submit objections in writing and document your reasons.
• Set a deadline for correction and request a revised settlement.

Forms and templates

• Termination letter (content requirements according to §573c BGB): Relevant if continuation of the tenancy is unreasonable; specify date, rental object and reason for termination clearly.
• Payment order / default summons: For outstanding claims, a formal order at the competent debt collection court can be initiated.

FAQ

Who is responsible for meter readings?

As a rule, the landlord is responsible for ensuring consumption is recorded; however, tenants should keep their own records.^[1]

Is a photo accepted as evidence?

Yes, a well-documented photo showing date and meter number is an important piece of evidence.

What to do if the utility bill differs?

Object in writing, attach your own reading evidence and check deadlines for any legal action.^[2]

How-To

1. When reading, record date, time and meter reading.
2. Take a photo of the meter including serial number.
3. Send the reading by email (with read receipt) or registered mail to the landlord.
4. Organize receipts, photos and landlord responses systematically.
5. For persistent discrepancies, consider legal steps at the competent local court.^[3]

Help and Support

• [1] BGB §535 – Landlord duties
• [2] Heating Costs Ordinance (HeizKV)
• [3] Federal Court of Justice (BGH)

1. [1] BGB §535 – Landlord duties
2. [2] Heating Costs Ordinance (HeizKV)
3. [3] Federal Court of Justice (BGH)