Moving with WBS: Tenant Checklist Germany

As a tenant in Germany, moving with a Wohnberechtigungsschein (WBS) can require extra planning. This article helps you step by step: which documents to collect, how to apply for the WBS, which deadlines apply and which official forms are relevant. The checklist shows practical tasks before, during and after the move so you can handle tenancy issues, registrations and handovers securely and in compliance with the law. We explain technical terms simply, name the responsible authorities and give examples for using forms such as the WBS application or a termination letter, as well as tips for communication with landlords in Germany. At the end you will find a short guide, FAQ and links to official authorities so you can find forms quickly and not miss deadlines.

Preparation

First check whether your apartment or the desired apartment is covered by the WBS model and how long your WBS is valid. The Wohnberechtigungsschein regulates local subsidies under the Housing Promotion Act (WoFG) and is usually applied for at the local housing authority.^[1] Collect the following documents before submitting applications:

• ID card or passport and registration confirmation
• Proof of income (pay slips, notices)
• Proof of eligibility for subsidies or marital status
• Previous rental contracts and current utility statements

Important forms and templates

Important forms for tenants include the application for issuing a WBS (with your city administration) and templates for a termination letter if you need to terminate a lease. You submit the WBS application to the responsible authority of your city or district; specific forms and procedures vary locally, so contact the housing office or use your municipality's service portal.^[2] A termination letter to the landlord should include date, names, address and the clear intention to terminate; a template can help meet deadlines under § 573c BGB.^[3]

• WBS application (at the city or district administration)
• Termination letter (observe notice periods)
• Registration form at the residents' registration office
• Handover checklist (photos, meter readings, defect list)

Practical checklist before moving

• Check WBS eligibility and renew if necessary
• Review lease and notice periods, if necessary submit termination
• Coordinate move date with landlord and prospective tenant
• Plan insurance and change of address (registration)

Note deadlines (notice periods, WBS processing time) in a calendar and set firm dates for handovers.

During and after the move

• Record the handover in writing and note meter readings
• Obtain written confirmation of key return
• Register at the residents' registration office within the deadline
• Transfer utility contracts (electricity, gas, internet) or set up new ones

FAQ

Who issues the Wohnberechtigungsschein?

The WBS is issued by the responsible housing authority or the housing office of your city or district.

How long is a WBS valid?

The validity period can vary by federal state; check the expiry date on the issued certificate.

What if the new apartment has defects?

Report defects to the landlord in writing immediately, document everything and check your right to reduce rent under §§ 535 ff. BGB.

How-To

1. Collect documents for the WBS and submit the application to the housing authority.
2. Check lease and notice periods, if necessary send termination in writing.
3. Arrange move date, prepare handover protocol and take photos.
4. After moving, register at the residents' registration office and inform providers.

Help and Support

• Bürgerliches Gesetzbuch (BGB) - Rights and obligations of tenants
• Wohnraumförderungsgesetz (WoFG) - Regulations for WBS
• Federal Court of Justice (BGH) - Case law on tenancy

1. [1] Gesetze im Internet: Bürgerliches Gesetzbuch (BGB)
2. [2] Service Berlin: Information and applications for the Wohnberechtigungsschein (example authority)
3. [3] Gesetze im Internet: Wohnraumförderungsgesetz (WoFG)